EI Travel Proposal

Experts developing an experiential learning trip or planning other travel on behalf of the Institute must submit a written proposal to the Executive Director outlining the purpose of the trip, planned activities, and estimated costs. Proposals must adhere to the following timeline:

  • 1 Day Domestic Trips (ground transportation only; no overnight): 2 weeks prior to travel

  • Overnight Domestic Trips (ground transportation only): 4 weeks prior to travel

  • Overnight Domestic Trips (air travel): 6 weeks prior to travel

  • International Trips: 6 months prior to travel 


Trip Information

Please submit the following information: 
Trip leader *


List other travelers
If traveling with a student program, you may provide the name of the program instead of including all student names.


Departure date *


Return date *


Type of trip *


Purpose of trip *
Please explain how this travel is necessary for your role with EI, enhances program content and/or provides an experiential learning opportunity for students.


Day-by-day skeleton outline *
SAMPLE: Day 1 
•    Depart Gettysburg / Arrive in DC
•    Visit to the Eisenhower memorial
•    Meetings and dinner with DC professionals 
•    Networking reception with DC Alumni Club


Proposed hotel/accommodations
Please include website link and cost per room per night for each hotel.


Proposed flights
Please include website link and cost per ticket for each flight.


Notes and special requests


Have you completed training as a Campus Security Authority (CSA) this academic year? *
EI staff can assist any program leader arrange this training with the Department of Public Safety.


Have you reviewed the Eisenhower Institute travel policy? *
Please review the travel policy here. 


If you are traveling to a different country with international students, please be aware that their US F-1 student visa needs to be valid for them to re-enter the US after the trip. It is nearly impossible to renew an F-1 student visa while on a short trip abroad, so if their visa will not be valid upon re-entry, they should not take the trip. *



Thank you for submitting your travel request. Approval may take up to 10 business days. You will be notified when your travel is approved, or if further information is needed